Managing your Department's Records
This guide contains lists of the documents that departments are required to retain by State law.
The original applications were drafted in 1986. Each department is responsible for notifying the records manager of any changes or updates to the inventory.
When reviewing your unit's record schedule, a few things to keep in mind:
- Does your department still maintain these files?
- Are these files still generated, but ownership has transferred to another department?
- Are there files that are no longer generated?
- Are there files that are being generated, but not documented as an item in the records schedule?
- In what format are these files maintained (physically or digitally)?
Visit the RESOURCE PAGE for advice, or contact the University Records manager by email or phone
Records Schedules (Alphabetically by Administrative Unit/Office)
Below are the records schedules as approved by the State Records Commission.
NOW keyword searchable!
Academic Computing Center (Information Technology Services)
Business Operations -- Bursar (Cashier's Office)
Business Operations -- Comptroller and Purchasing (Comptroller and Purchasing)
Business Operations -- Payroll (Payroll Office)
Business Operations -- Purchasing (Purchasing)
College of Business and Public Administration (College of Business)
College of Health Professions (College of Health and Human Services)
Family Development Center under College of Education
Instructional Communication Center (Digital Learning and Media Design)
Office of Institutional Research and Planning (Office of Institutional Research)
Personnel (Human Resources)
Physical Plant (Facilities Development and Management)
University Relations (Marketing and Communication)
Special Programs and Continuing Education (Special Projects and Continuing Education)
Records Retention Officer