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Library Policies  

Last Updated: Jun 2, 2011 URL: Print Guide RSS Updates
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ADA Compliance

Governors State University Library has the following software and equipment available:

Student Disability Services has provided the Library with a new Adaptive Technology (AT) Workstation. It is available for use by students with a documented disability who are registered with disability services. All students will need to arrange for training with the Student Disability Services Coordinator. They can be reached by phone: 708.534.4508 or email: The AT Workstation has the following software:

  • Kurzweil 1000
  • Kurzweil 2000
  • ABBYY Fine Reader
  • Scanner

GSU Students who are not registered with Student Disability Services as well as community members must also contact Student Disability Services if they want to use the AT Workstation. Training is only available through Student Disability Services.

Adaptive Technology Workstation Procedures

  1. Use of the workstations is for academic pursuits and the completion of work assignments. Since there is only 1 workstation available, computer game playing and chat rooms are not viewed as an acceptable use.
  2. No one under the age of 16 is allowed to use the workstation without being accompanied by an adult or guardian.
  3. Provide your own jump drive/flash stick or cd if you intend to save your work. Users may not store their files on the workstation computer. Personal files left on the computer will be deleted.
  4. Do not copy software from the hard drive; all applications are copyrighted.
  5. Due to the public nature of the Adaptive Technology Workstation, viewing or printing sexually explicit materials not allowed. Publicly accessing any material which interferes with people's work or academic performance is similarly not allowed, nor is viewing or printing any material which would create an intimidating, hostile or offensive working or academic environment.
  6. Use care when using the workstation.
    1. Settings must not be changed.
    2. Programs on the computer must not be added or deleted.
    3. Workstation must not be altered in any manner.
  7. No animals are permitted except guide dogs, companion dogs and service dogs.

Cell Phone Policy

Use of cell phones is not permitted in the University Library.  Please leave the library immediately to make or receive cell phone calls.


Distance Learning Loan Policy

Governors State University ’s distance learning students are provided access to the University Library's online resources, books and journal articles. The University Library will loan its books and provide copies of articles from the journals it owns to distance learning students as requested. Additionally, distance learning students can use interlibrary loan service to obtain journal articles not owned by the library.  Distance learning students should seek interlibrary loan service at their local public library for books not owned by GSU.

Distance learning students residing within a 50-mile radius of Governors State or those taking at least one on-campus course from the university are classed as on-campus patrons and are ineligible for the distance learning loan service.

The University Library will mail the requested articles and/or circulating GSU books to the student.  Books will be sent via a commercial package carrier.  However, it is the responsibility of the distance learning student to return the books to the University Library. The distance learning student must cover the costs incurred in return mailing via a commercial package carrier.  Distance learning students are not required to return photocopies of articles to the library.

Overdue fines will be charged to the student for books that are not returned to the library by the due date. In cases when the book is returned via a commercial package carrier back to the library, the postmark date will be used to determine the overdue status.


Food and Drink in the Library

Food is not permitted in the public areas of the University Library without the written permission in advance of the Dean. Drinks in covered containers, such as a water bottle or traveler’s mug, are allowed in the library, except at any computer workstation in the public area of the library.  Failure to comply will result in immediate ejection from the library.


Interlibrary Loan (ILL) Policies

Borrowing Policy

Interlibrary loan (ILL) enables patrons to obtain materials not owned by the GSU Library.  ILL privileges are for current students, faculty and staff only.  Patrons must have a valid GSU Photo ID and be entered in the GSU patron database before initiating a loan request.  It is our policy to accept no more than 15 requests per day per individual. 

Interlibrary Loan requests may be submitted using one of the following methods: 

Books, dissertations, and photocopies of articles are the primary type of material ordered through ILL. The Library does not routinely purchase textbooks for its collection. Books cannot be borrowed to fill textbook, reference or reserve requirements for coursework. Photocopies of periodical articles must be requested in accordance with the copyright law.  Other types of materials such as videos, theses, dissertations, newspapers on microfilm or rare books may be obtained depending upon the loan policies of other libraries.  Items that have a status of missing or charged from GSU Library stacks may also be requested. 

There is no charge to GSU faculty, staff, and students for ILL services.

Always make certain the material is not owned by the GSU library  before submitting a request.  Check the online catalog or periodical holdings list before ordering materials. 

When requesting materials, please be aware that the time taken for material to arrive depends upon where we are attempting to obtain it, the processing time at our library and at the lending library, and the accuracy of the information provided on the request form.  For faster service, accurate and complete bibliographic information must be supplied along with the source of the citation.  Although patrons may receive some of their materials in a very short amount of time, it is wise to plan ahead and allow plenty of time.  Typically, 10 days is needed to process in-state requests and receive them.  Out-of-state requests may take as long as four weeks.  When material arrives, the patron is notified by phone, email or mail.  Books will be held at the Circulation Desk for pick up.  Photocopies will be mailed unless specific arrangements are made to the contrary. 

The loan period and renewal options are determined by the lending library.  All materials borrowed through Interlibrary Loan must be returned to the GSU Library promptly.  Late return of materials jeopardizes the ability of GSU to borrow from other libraries in the future.  Please do not remove the book bands that identify the material as being loaned from another library. Photocopies may be kept by the requester.

Lending Policy

Interlibrary Loan (ILL) accepts requests from libraries throughout the United States via OCLC (our symbol is IAF), fax, and mail.  All requested items should be described completely andaccurately  and made using accepted ALA standards.   The Governors State University ILLdepartment will send or reply to all requests within four working days of receipt, usually within 24 hours.

Our collection catalogue can be accessed through Illinet Online.

The borrowing library is responsible for compliance with copyright law (Title 17, US Code).  Additionally, the requesting library is responsible for borrowed materials from the time they leave the supplying library until they have been received back.  Books and photocopies of articles are the primary type of material lent by GSU. The GSU Library ILL Department reserves the right to refuse requests which it feels violate copyright law. 

Books are loaned in Illinois and out of state at no cost for a period of 4 weeks with a 4 week renewal, except for materials from special collections.  Films, Videos, Maps, Microform, Newspapers, Periodicals, Photos, Rare Books, Textbooks, Reference Material, and Sound Recordings do not circulate.  We deliver books and special collection materials via ILDS and US Mail, unless otherwise requested. 

Photocopy requests are free to Illinois libraries, and are invoiced at $10 per article to out of state libraries.   Photocopy requests have a 50 page limit.  A copy of the original request and, when appropriate, an invoice for photocopy charges will accompany all materials lent.  Requests received via FAX will be faxed back, unless otherwise indicated.  We deliver articles via FAX, mail, and ILDS, unless special arrangements are made. 

Two written notices will be mailed for overdue books or unpaid copy charges.  Following that, a bill will be sent for books assumed lost.  Photocopy service will be suspended to libraries owing fees for copies.  Libraries may replace the books rather than pay for them upon arrangement with the Coordinator of ILL.  Stamps are not accepted in payment.

The Governors State University ILL department complies with the policies outlined in the National Interlibrary Loan Code as well as those of ILLINET, the State of Illinois, and the Suburban Library System.  We participate in several consortia including, but not limited to, ILSCO, ILLINET, LVIS, SLS, Chicago and South Consortium. 

To contact us:

Eric, Nicholson, Coordinator of Interlibrary Loan Dept. 
PHONE:  (708) 235-7508
FAX: (708) 534-8454 


Pornography Policy

As stated in its Sexual Harassment Policy, Governors State University, in keeping with its efforts to establish an environment in which the dignity and worth of all members of the university community are respected, does not accept, and will not tolerate sexual harassment of its students, employees or visitors.  Viewing pornographic images on the public GSU Library computers can create a hostile academic/employment environment for other students, faculty, staff and community members and will not be permitted.  Violators will be asked to cease prohibited activities.  Campus police will be summoned to remove offenders who do not comply with such a request, and repeated violations may result in suspension of library use privileges.

Governors State University Library Research and Reference Desk

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