Managing your Department's Records
This guide contains lists of the documents that departments are required to retain by State law.
The original applications were drafted in 1986. Each department is responsible for notifying the records manager of any changes or updates to the inventory.
When reviewing your unit's record schedule, a few things to keep in mind:
- Does your department still maintain these files?
- Are these files still generated, but ownership has transferred to another department?
- Are there files that are no longer generated?
- Are there files that are being generated, but not documented as an item in the records schedule?
- In what format are these files maintained (physically or digitally)?
Visit the RESOURCE PAGE for advice, or contact the University Records manager by email or phone
Department Records Schedules
Below are the records schedules as re-formatted by our previous
Records Retention Officer, Erin Engelbrecht.
They are not the legal documents, nor are all of them up to date.
For the Illinois State Government approved documents, see the
Schedules (by Organizational Chart)
Schedules (Alphabetically by Administrative Unit/Office) page.
President's Office 86-25
University Advancement 86-25
Alumni Office 86-25
University Relations 86-25
Internal Auditor 86-25
Vice President's Office 86-26
Office of Institutional Research and Planning 86-26
Comptroller and Purchasing 86-26
Personnel Office 86-26 and 06-42
Physical Plant 86-26
Department of Public Safety 86-26
Community College Relations 86-27
Office of Faculty Development 86-27
Instructional Communications Center 86-27
University Library 86-27
College of Arts and Sciences 86-27
College of Business and Public Admin 86-27
College of Education 86-27
Family Development Center 86-27
130.30 Family Development Center Children's Student Files
College of Health and Human Services 86-27
Student Development and Testing
Office of Admissions and Student Recruitment
Office of Financial Aid
Office of the Registrar
Office of Student Life
Office of International Services 86-27B
232A. International Student Files
Dean of Special Projects and Cont Education 86-27
Office of Assessment 86-27
Office of Conferences and Workshops 86-27
Records Retention Officer