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University Records Management   Tags: illinois, record_schedule, records_destruction, records_management, records_retention  

In accordance with the State Records Act (5 ILCS 160/1), all departments within the university are required to maintain a schedule of agency records from their creation to their approved disposition.
Last Updated: May 26, 2016 URL: http://libguides.govst.edu/recordsmgmt Print Guide RSS Updates

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Managing your Department's Records

This guide contains lists of the documents that departments are required to retain by State law.

The original applications were drafted in 1986. Each department is responsible for notifying the records manager of any changes or updates to the inventory.

When reviewing your unit's record schedule, a few things to keep in mind:

  • Does your department still maintain these files?
  • Are these files still generated, but ownership has transferred to another department?
  • Are there files that are no longer generated?
  • Are there files that are being generated, but not documented as an item in the records schedule?
  • In what format are these files maintained (physically or digitally)?

Visit the RESOURCE PAGE for advice, or contact the University Records manager by email or phone

 

President's Office 86-25

 

University Advancement 86-25

 

Alumni Office 86-25

 

University Relations 86-25

 

Internal Auditor 86-25

 

Vice President's Office 86-26

 

Office of Institutional Research and Planning 86-26

 

Comptroller and Purchasing 86-26

 

Payroll 86-26

 

Purchasing 86-26

 

Personnel Office 86-26 and 06-42

 

Physical Plant 86-26

 

Department of Public Safety 86-26

 

Community College Relations 86-27

 

Office of Faculty Development 86-27

 

Instructional Communications Center 86-27

 

College of Arts and Sciences 86-27

 

College of Business and Public Admin 86-27

 

College of Education 86-27

 

Family Development Center 86-27

130.30 Family Development Center Children's Student Files

 

College of Health and Human Services 86-27

 

Dean of Student Affairs and Services

 

Student Development and Testing

 

Office of Admissions and Student Recruitment

 

Office of Financial Aid

 

Office of the Registrar

 

Office of Student Life

 

Office of International Services 86-27B

232A. International Student Files

 

Dean of Special Projects and Cont Education 86-27

 

Office of Assessment 86-27

 

Office of Conferences and Workshops 86-27

Records Retention Officer

Diane Nadler
Contact Info
email: dnadler
ext. 7517
 
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